Shorthanded Sailing Association of Australia Inc.

 

 

 

SELF-CHECK COMPLIANCE FORM

 

                                                                                                released 23rd May 2002

 

The purpose of this document is to provide a self check procedure whereby the crew of a yacht become totally familiar with and responsible for the adequacy of the yacht and crew to handle any conditions which they may encounter. The numbers in brackets at the end of each clause refer to the relevant Section or clause in the AYF Special Regulations 2001-2004, or the clause in the NoR for the event or series entered. It is necessary to complete this document for each event or series or the highest category of event expected to be entered during each year (January-December). Attention is also drawn to the SSAA Special Regulations, as published on our website www.ssaa.com.au

 

FOR SAFETY CATEGORY            ONE  /  TWO  /  THREE       (circle)

 

FOR EVENT and/or SERIES:                     ...................................................

 

DATE                                                 ....................................................

 

 

1.                     We, the skipper and the crew of the yacht................................................................... confirm that we have read and unreservedly accept the content of the AYF Racing rules of Sailing 2001-2004 , the AYF Special Regulations and the SSAA Special Regulations. We agree and accept that it is our sole and inescapable responsibility to ensure that the yacht is fully sound, thoroughly seaworthy and manned by a competent and experienced crew who are physically fit to face bad weather.  We are both/each satisfied as to the soundness of hull, spars, rigging, sails and the adequacy and sufficiency of the safety gear on the yacht.(1.01, 1.02)

2.                     We both/each certify that the safety equipment is properly maintained and stowed.  Both/each of us separately affirms that we know where the equipment is kept and how it is to be used. Following the exercise of completing this document we confirm our commitment to maintain the yacht in the same state as declared herewith, for the term of the validity of this document. We have the necessary insurance in place with .................... ................................................ (name) for an amount of $10million (OS/SC NoR Clause 7, Port Stephens NoR Clause 9)

3.                     Both/each of us accepts that it is the sole and exclusive responsibility of each yacht to decide whether or not to start in the race or, once having started, whether to continue to race.(1.02c)

4.                     We collectively and separately accept full responsibility for any mishaps that might befall the yacht and its crew during the race.  We are aware that the SSAA does not accept any responsibility for us or the yacht, nor do they accept responsibility of any kind for any third parties with whom we and/or the yacht may become involved.

5.                     All equipment required to be kept on the vessel by the AYF Special Regulations and the SSAA Special Regulations functions properly, is readily accessible and is of a type, size and capacity suitable and adequate for the purpose (1.02a, 2.03a).

6.                     We further affirm as a result of our individual inspections and assessments, we are satisfied that the yacht is fully seaworthy and structurally sound and meets the intent and requirements of clauses 2.03, 2.04, 3.01.1, 3.01, 3.02, 3.03, 3.04, 3.05, 3.06.

7.                     We specifically confirm that:

7.1      The yacht has adequate hand holds both internally and externally (3.17)

7.2      All batteries, anchors and chain are securely tied down (2.03b)

7.3      All boards, floor boards, frig and hatch covers etc. are secure

7.4      There are.................(qty) seacocks and all have a tapered plug adjacent (3.07)

8.                     We confirm that we have read, understand and accept Section 3 and specifically advise:

8.1            The lifelines are stranded stainless steel wire, are made of ……………. grade stainless, ………...........mm diameter (3.11g) Is a lanyard used to secure the lifelines? yes / no. If yes, how wide is the gap? …………….(3.11h)

 

8.2              The largest vertical opening in the lifelines is …………....... mm.  (3.11f)

 

8.3              Jackstays and strong points are available as per 4.03

 

8.4              A ......................(type) toilet is properly fitted and usable in a seaway (3.13).

 

8.5              ..................(qty) bunks are securely installed and fitted with suitable lee cloths to ensure the occupant can restrain themselves from being thrown out of the bunk in the event of capsize (3.14).

 

8.6              The stove, fueled by............................, can be secured against capsize, and can be safely operated in a seaway (3.15). If gas, the appropriate compliance certificate is dated.........................

 

8.7              The yacht has ………….. water tank/s / containers (3.16)

 

8.8              The yacht will carry ……….. litres of fresh water at the start of the race(3.16)

 

 

 

 

9.0              We confirm that we have both/each familiarised ourselves as to the location, adequacy and use of the following general equipment items

 

9.1              Fire extinguishers with current service record plates attached (4.04) Quantity...............type.................................size....................location.................... .....................................................

 

9.2              There are.................(qty) bilge pumps properly installed. Each pump has a handle attached or located adjacent to the pumps and attached with a lanyard which protects against accidental loss (3.18)

 

9.3              There are ................(qty) stout 9lt buckets with lanyards (3.18g)

 

9.4              There are.................(qty) anchors on board of type and size ..................................................... ..............................................

fitted with chain and warp of the following length and size .............................................................................................................................. They are stowed ............................................. ...............................(location) and secured by ..................................................................... (method) and the bitter end is secured ...........................................................(say where) .(4.05)

 

9.5              There is one fog horn and one fitted radar reflector. Describe the radar reflector..............................................................................................(4.08,4.09)

 

9.6              There are  ....................(qty) waterproof, floating, flashlights on board , each with a spare battery and globe(4.06)

 

9.7              The first aid kit is located.................................................(say where). It is / is not complete with items as per the Table 2 in the Safety & Other Regulations. All the necessary prescription drugs are / are not on board(4.07)

 

9.8              The name of the first aid manual is...........................................................(4.07).

 

9.9              The following have first aid training: skipper yes / no, crew yes / no. If trained, training was obtained via..................................................................... The name of the course was ‘remote area first aid’ / ‘senior first aid’ (select)

 

 

10.0          The yacht is complete with the following navigation equipment and we are both proficient in the use of the equipment

 

10.1          one steering/primary compass type.............................................. with its own deviation card (when necessary) dated...................................................or it has been corrected by an accredited compass adjuster.(3.19a).

 

10.2          spare compass/s of type...........................................................................(3.19b)

 

10.3          The required books and charts, or equal, are on board including: Handbook for ship station operators, SSAA sailing manual, Log book, pilot, tide tables, Browns Collision Regs, navigation equipment operators manuals, (4.10)

 

 

 

10.4          The yacht has .................(qty) permanently installed GPS, .................... .........................................(brand). It is differential type   yes / no (4.11a)

 

10.5          There is / is not a sextant on board with appropriate tables and the skipper and crew  are / are not both proficient in the use of the sextant.

 

 

10.6          There is / is not a portable hand held GPS on board ..................................... .................(brand) either waterproof or in a waterproof jacket and it is / is not fitted with fully charged batteries. There is  / is not a suitable battery charger on board for this GPS and / or a complete spare set of batteries.(4.11b)

 

10.7          A log and depth instrument is fitted and operational. The instrument is.............. ..................................................................(brand and model) (4.12,4.13)

 

10.8          The yacht is fitted with navigation lights as per International regulations The bulb in the light/s is .....................watts. One spare set of globes is / is not carried on board (3.22)

 

10.9          A method of erecting emergency nav lights is on board. These operate by ............................................................................................................................................................................................................................(description)(3.22c)

 

10.10      The yacht is fitted with the following wet cell / dry cell (circle) batteries .................................................... ............................................................... .........................................................................................(describe)(3.25)

 

10.11      The battery system includes a dedicated engine start battery  yes / no   .If no, can you demonstrate engine start by hand         yes / no (3.23d)

 

10.12      An effective battery charging system is carried which does not rely on the engine. It is ......................................................................(description)

 

 

11.0          We have satisfied ourselves that the following emergency equipment is adequate and suitable for all situations we are likely to encounter

11.1            The area of the storm trysail is not greater than 0.175Xmainsail luff length by mainsail foot length:  its dimensions are ………………………(not necessarily required for multihulls)(4.24)

11.2          The storm trysail is sheeted independently of the main boom and does not have headboard or battens; 

11.3          The storm trysail carries the yacht’s sail numbers on both sides. yes / no (4.24b)

11.4          The yacht carries a storm jib whose area is not greater than 5% height of the fore triangle squared and luff maximum length of not more than 65% height of the fore triangle. The sail dimensions are ……………………………….......   The sheets of the storm jib are securely and permanently attached(4.24c)

11.5          An emergency steering system is carried. It operates by............................ ........................................................................................................(describe) The yacht’s emergency steering equipment is stowed .................................... ..............................................................................................................(location)  It was last tried by both crew on ...................................................(date) (4.14)

11.6          An adequate set of tools and spare parts are on board suitable for the passage. The spare parts kit includes at least all engine belts, raw water pump impeller, engine oil, diesel   .................. (qty) fuel filter/s, sail repair kit. The tool kit should include as a minimum a sturdy hacksaw with at least 6 blades in good condition. A bosun chair is also mandatory(4.15)

11.7          The sharp knife is located.....................................................(describe)(4.15c)

11.8          The yachts name is attached to all floating objects, e.g. hatch covers, bin lids frig lid, etc   yes / no (4.16)

11.9          The HF radio is....................................................................(brand and model) and is fitted with  the following frequencies.................................................... ...................................................................................................................(3.24a)

11.10      The VHF radio is ........................................................(brand and model) (3.24b).

11.11      A waterproof hand held VHF radio is on board yes/no.......................................   . (brand, model) (3.24e).

11.12      The emergency antennae for the VHF radio is................................................ ......................................................(describe) and the spare antennae for the HF radio is... .................................................................................................(3.24d)

11.13      The EPIRB being carried is made by …………………………………….. and is in service until ………………….If it is a 121.5/243 / 406 MHz EPIRB its identification number is.................................................. .........................(4.18)

12.0          We affirm that we are both totally familiar with the use and operation of the safety equipment as listed, and specifically

 

12.1          There are ................(qty) PFD’s on board  with light and whistle as per 5.01,

 

12.2          There are ...........(qty) safety harnesses on board as per 5.02. The harnesses are made by.........................................., and date of manufacture............................

 

12.3          The life raft  is.................................(brand) for................(number of persons) and certified till....................................(date). The certification certificate is on board   yes / no (4.19)

 

12.4          The life raft is stored in a suitable fashion as per 4.19a....yes / no

 

12.5          The necessary life saving devices are on board and properly rigged for ready use as per 4.21, 4.23.  yes / no

 

12.6          Flares complying with 4.22 are current, the oldest flare is dated..................... The following flares are on board and are stored in a waterproof container

.......... The yacht carries......................... red parachute flares

.......... The yacht carries.......................... red hand flares

.......... The yacht carries........................... white hand flares

The yacht carries..............................orange smoke flares;

 

12.7          A personal strobe light is carried for each crew member. It is stored................ ........................................................................................(describe).(5.03)

 

12.8          The calamity pack is stored.................................................(say where)(4.20, Appendix A 4.0)

 

12.9          The calamity pack floats and is fitted with a lanyard with a loop so that it can be easily attached to the wrist   yes/no      

 

 

13.0          We both fully understand the engine and its operation and the basic service requirements of it, including stop/start, oil level and its filling, priming, fuel isolation, fuel level, and fuel filter changing, fuel isolation valve.

 

13.1          The engine, when running, can be securely covered(3.23c)

 

13.2          The exhaust and fuel systems are securely installed and adequately protected from the effects of heavy weather (3.23c)

 

13.3          We certify that the minimum amount of fuel on board the vessel at the start of the race will be at least…………......... litres, sufficient to allow the yacht to motor for ……….. nm (3.23e)

 

13.4          The quantity of fuel required to motor the yacht at a speed equal to the square root of LWL in feet for 8 hours is …………..... Litres (3.23e)

 

13.5          Does the yacht have a safe accessible fuel shut off control capable of being operated in a seaway? ……………………….(3.23h)

 

13.6          The permanently installed fuel tank is made of ............................(3.23f)

 

13.7          We are satisfied that the engine is mounted securely and the engine mounts will hold the engine in place in the event of capsize    yes / no  (3.23)

 

 

14.0          We together answer the following questions honestly with the intent of displaying our capacity to handle the vessel in inclement conditions that might be encountered

 

14.1          Are the washboards functional and adequately secure with a lanyard. yes / no

Can they be locked and released both internally and externally....yes / no(3.05.1)

 

14.2          Does the vessel have radar ...yes / no    ……………………..................(brand)

 

14.3          If there are gas bottles, how are they secured? ……………………………………………………………………………….;

 

14.4          Describe the system used to recharge the portable VHF batteries onboard the vessel ................................. ………………………………........................... When was the VHF last used and operated in its waterproof pack? ................

 

14.5          When was the last radio check carried out?……………………..................... and was the operation satisfactory for both the HF and VHF………………

 

14.6          Advise the location of the shut off valve on each fuel tank ……………………………………………………………………………

 

14.7          When was the principal/steering compass last adjusted? …………………..... Do you have a copy of the compass adjuster’s report? …………………..

 

14.8          Are the navigation lights mounted so they will not be masked by sails or when the yacht is heeling? ……………………………………………………..

 

14.9          What size letters are the yacht’s sail numbers on the storm trysail? …………………………………..............................

 

14.10      The material of the storm jib is ……………………....................(4.24)

 

14.11      Is marine grade retro reflective material fitted to the life buoys, lifesling, life rafts and life jackets? …………………

 

14.12      Is marine grade retro reflective material fitted to the wet weather gear of both/each crew member? ………………..

 

14.13      What is the next date of service of the EPIRB? …………..............  (4.18)

 

14.14      Describe the alternative method of steering the yacht in the event of rudder failure? ……………………………………………………………………………………………………………………………………………………………………

 

14.15      The life raft was bought on …………………………… The life raft was last serviced on ………………………………… The life raft must next be serviced on …………………………………… Where is the life raft stowed?  Does it carry the retro reflective tape?……………………… When did the crew discuss the procedure for launching the life raft ? ……………………...............A life raft cover *is / *is not fitted to the life raft. An insulated floor *is / *is not fitted to the life raft;

 

14.16      How many litres of water are carried for emergency use in one or more containers? ………………………………...............................

 

14.17      Where is the danbuoy stowed on the vessel? ……………………………….. How long is it? ……………............. and when did you last launch and retrieve it? ………………………….How high does the flag fly from the water? ………………………………..

 

14.18      We last completed a man-overboard drill on ……………………….. at ……………………………………………………………………………In the man-overboard drill, did you use the sail only? …………………… Did you sail and motor? ………………….........Are you satisfied you can recover a person overboard quickly? …………..On which side did you recover the person overboard? ……………………Describe the actual hoisting in gear so used in the man-overboard drill? ……………………………………..

 

14.19      Does your GPS have a man-overboard facility? …………………….If yes, has it been checked at sea? ……………………

 

14.20      The yacht is fitted with …………………………………………(brand) self-steering gear and has adequate spare parts;

 

14.21      We are satisfied that the yacht carries on board an adequate emergency supply of spare water, spare parts for the self-steering equipment, sufficient quantity of fuel, having regard to the length of the race and the distance to shelter at harbours       yes / no

 

14.22      Is the bitter end of each anchor secured to the hull? ………..  If yes, describe where and how it is secured..............................................................(4.05)

 

15.0          The following diagrams have been prepared and are current and a copy of which is included in the vessels’ operation manual

 

15.1          The location of each through hull opening

 

15.2          The fresh water plumbing system

 

15.3          The electrical systems

 

15.4          The location of the bilge pump/s

 

16.0          We are both familiar with the selection and method of using the flares  yes / no

 

17.0          We have both practised the use of the heliograph, specifically how to aim it at an aircraft, for example  yes / no

 

18.0          We agree that if we ask for assistance at any time during the race and such assistance as is available is afforded us, we will accept full responsibility for any resulting financial costs.

19.0          We acknowledge and accept that the vessel is subject to spot inspections by SSAA safety inspectors at any time before or after a race and that we and the yacht may be subject to sanctions for failure to meet and maintain the standards set out in this form whenever the yacht is racing under the auspices of SSAA.     yes /no

20.0          I, ......................................................................, (name) being the owner/ skipper of the yacht ......................................... (name) do solemnly and sincerely declare that in the event of there being a crew change to that as assigned below, I will thoroughly instruct the new crew on the detail of the content of the SSAA sailing/racing documents before commencing any race .....................................................(signature)

 

(Signed) Skipper ......... ....................... (Signed) Crew

 

YACHT......... ....................... Date:............... .......................